Changes and costs
The price of a change is agreed up front, not at invoicing
Extra work does not go unpaid because you failed to ask for money — it goes unpaid because you asked too late. Layro lets you attach a cost to the request the moment it arrives, and do the work only once the client has accepted it in writing.
Free forever plan, no card. Your client does not need an account.
Why the work goes unpaid
No single request ever seems to deserve a conversation about money
This is where a practice loses its margin: not in one failed negotiation, but in dozens of small requests nobody counted and nobody priced in time.
Requests arrive one at a time
Each looks minor next to the whole project. None of them, on its own, triggers a conversation about fees — but together they mean unbudgeted days or weeks.
Nobody knows what was in scope and what was not
Without a list of what was asked for beyond the original scope, the conversation about overrun becomes a matter of memory — yours against the client’s.
The cost is worked out after the work
The change gets implemented first. By the time you quantify it, you are no longer agreeing the value of a piece of work — you are justifying an invoice for something already delivered.
The surprise invoice damages the relationship
The client finds out at the end that they owe more than they thought. Even when you are right, the conversation becomes about trust rather than about work.
How you work in Layro
The cost travels with the request
You do not need an invoicing module. You need the right moment: the one where the request has not been carried out yet and the price can still be discussed normally.
Attach a cost to the approval request
You send the request to the clients you choose, with a message and an optional additional cost. The client sees what is being asked and what it costs before answering.
Acceptance is named and written
Every answer carries the person’s name and the date. Rejection requires a written reason, so you know whether the problem is the price or the solution.
Minutes can carry a cost too
What was agreed in a meeting becomes a minute sent for acceptance, with an optional additional cost. Decisions taken verbally stop falling off the record.
Everything totals up per phase
Accepted costs gather in one place, each with its source and a To invoice / Invoiced status, so you know what there is to bill and what has already been collected.
Questions
About additional costs
Does Layro issue quotes or invoices?
No. Layro tracks the additional costs your client has accepted, per phase, each with its source and a To invoice / Invoiced status — so you know exactly what there is to bill. You raise the invoice itself in your own accounting software.
What currency are costs recorded in?
The additional cost is a value you set on the request and the client sees before accepting. The Layro subscription itself is billed separately, in EUR, excluding VAT.
What happens if the client refuses the cost?
Rejection requires a written reason, so you learn whether the problem is the price or the proposed solution. The request stays in the history as rejected, with the reason attached — useful later if the change comes back up.
Can I see how much has accumulated beyond the fee on a project?
Yes. Accepted costs are totalled per phase, each with its source — discussion, approval or minute — so at any moment you have the total of what went beyond the original scope.
Keep reading
See also
Stop delivering extra work on trust
The free plan keeps one project active, with costed approvals, minutes and per-phase cost totals. No card and no deadline.
Your client accepts the cost from an emailed link, without creating an account.